Administration

Executive Director

nciadmin — Mon, 27 Oct 2025 18:25:05 +0000

Executive Director nciadmin Monday, October 27, 2025

Position Title: Executive Director
Opening Date: October 27th, 2025
Closing Date: November 7th, 2025 4:00p.m.
Location: Spirit Lake Housing Corporation
Salary: D.O.Q.

SUMMARY:
Serves as the Chief Executive Officer of the Housing Corporation. Responsible to the Commission for the planning, development, implementation of the Corporation’s housing programs and for their management and maintenance. Also, responsible for maintaining relations with other governmental agencies and with the general public.

RESPONSIBILITIES:

Prepare agenda for Commission Meetings, including information essential to the Commission in its consideration of these matters, maintains the records of the official records of the Corporation.
Supervises the maintenance of adequate and correct accounts of all properties and business transactions of the Corporation, including assets, liabilities, receipts and disbursements and renders to the Commission at regular intervals an account of all transactions and the financial condition of the Corporation.
Prepares and supervises the timely preparation of the annual Indian Housing Plan for submission to the Tribe and HUD.
Plans and directs the formulation of basic policy determinations for adoption by the Commission and supervises the execution of such policies.
Plans and develops organization appropriate to the needs of the Corporation’s programs; selects and trains personnel; coordinates and supervises activities of the organization; provides continuing leadership and direction of the Corporation’s staff, periodically reviews the organizational pattern and makes modifications as necessary to promote efficiency and economy in the Corporation’s operation.
Directs analysis of community needs and the planning of a public housing development program to meet such needs; works with officials of the community and with other groups to promote an understanding of the Corporation’s programs the reasons for its needs and its result in resolving the problems because of which it exists, cooperates with other officials in integrating the Corporation’s housing program with other programs.
Directs the preparation and administration of operating budgets and revisions thereof, formulation of immediate and long range operational plans.
Maintains liaisons with other local housing authorities to facilitate the exchange of information on development and operating techniques and practices that may tend to promote efficiency and economy.
Serves as the Corporation’s principal contact with the Housing of Urban Development in the full scope of relations under the terms of the NAHASDA IHBG Grant Agreement, and SLHC implementing policies and procedures, confers with representatives of HUD in relation to fiscal audits, occupancy audits, management reviews and other activities of HUD that are conducted on a local level.
Complies and distributes the Corporation’s Annual Performance Report, plans and conducts a public relations program designed to local understanding and acceptance of the Corporation’s housing programs.
Conducts the Corporation’s procurement and disposition activities; prepares bid offerings as appropriate; opens and analyzes bids and recommends acceptance to the Commission.
Performs such other duties as may be assigned by the Commission from time to time.

EDUCATION AND EXPERIENCE:

Bachelor’s Degree (B.A.) from four-year College or University; one to two years related experience and training (housing experience a plus); equivalent combination of education and experience. Must have experience in Program Management, Government Procurement, Accounting and Construction. Computer information systems experience is desirable, must also demonstrate oral and written communication skills.
Qualified applicants must be familiar with the Code of Federal Regulations in reference to Indian Housing.
Qualified applicants must have Building Construction knowledge as required for approving pay estimates and related documents.

REQUIREMENTS:
Must get Certification for Executive Directors. Must possess a valid North Dakota Driver’s License. Must take a pre-employment drug test which will be set up by Corporation. SLHC is subject to the Federal Drug Free Workplace Act and applicants will be required to make a written certification that they will comply with the Act. Must submit to a background investigation. Must be Bondable. Must have knowledge of the State Low Income Housing Tax Credit Program.

INDIAN PREFERENCE:
In accordance with Section 7(b) of the Indian Self Determination and Education Assistance Act, Indian preference will be given to applicants who can provide documentation of their membership in a federally recognized Indian Tribe.

SUPERVISION:
The Executive Director will be under the direction and supervision of the Spirit Lake Housing Corporation’s Board of Commissioners.

NOTICE:
No housing will be provided. Position is located at the Spirit Lake Housing Corporation building in Fort Totten, North Dakota.

HOW TO APPLY:
Submit application to:

SLHC Board of Commissioners
C/o Acting Executive Director
P.O. Box 187
Fort Totten, ND 58335

Please attach all pertinent documents. (Blood degree or membership card if claiming Indian Preference, Veterans Discharge DD214, College transcripts or degree, valid driver’s license, resume, etc.). No late or incomplete applications will be accepted. SLHC reserves the right to reject any and all applicants

APPLICATIONS MAY BE PICKED UP AND RETURNED TO THE SPIRIT LAKE HOUSING CORPORATION NO LATER THAN THE ABOVE DATE AND TIME.

Department

Administration

Jason Robertson

Pejoe73 — Tue, 17 Sep 2024 14:53:01 +0000

Jason Robertson Pejoe73 Tuesday, September 17, 2024

Administration

Inspector

Duties and Responsibilities

Inspect all of HUD Units move-ins/move-outs, evictions, etc. This includes homeowners, NLRMH.
Daily mail run (morning & afternoon).
Do a monthly SLHC BOC report.
Hand deliver SLHC BOC packets.
Answer phones, do work orders when needed.
Schedule all fumigation on a monthly basis.
Attend meeting on behalf of SLHC when needed.
Help other staff when needed.

Alicia Leftbear

Pejoe73 — Tue, 17 Sep 2024 14:45:54 +0000

Alicia Leftbear Pejoe73 Tuesday, September 17, 2024

Administration

Tenant Specialist

Duties and Responsibilities

Conduct occupancy interviews with families selected for low rental units explaining the rent calculation, Rules of Occupancy and Lease Agreement.
Complete annual recertifications/Interim for all low rent occupants, including a determination of whether the unit is still adequate of the family's needs, recalculation of the rent or monthly payment.
Verify all income, employment and other information in accordance with Authority Policies.
Enter all move-ins, recertifications, and interims into the Housing Data System.
Notify Collection Clerk in coordinating tenants' monthly payments.
Write Lease Violation/Eviction letters to tenants.
Notify LIHEAP, GA, Benson County SS etc of tenants' occupancy and rent.
Work with all Electric companies on the tenant's removal of meters (limiters/disconnects).
Maintain low rent waiting list.
Perform basic clerical duties including but not limited to typing, filing, working on a computer entering work orders and answering phone calls.
Will follow all policies and procedures set forth by the Spirit Lake Housing Corporation.
other duties as assigned

Christopher McCloud

nciadmin — Thu, 08 Jul 2021 13:39:22 +0000

Christopher McCloud

nciadmin Thursday, July 8, 2021

Administration

Purchasing/Contracting

Duties and Responsibilities

Receive requisitions from SLHC Departments.
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Review requisition orders in order to verify accuracy, terminology and specifications.
Prepare, maintain and review purchasing files, reports and price lists.
Compare prices, specifications and delivery dates in order to determine the best quote among potential suppliers.
Work with the Accounting Manager on tracking the status of requisitions, orders and payments.
Other duties as assigned.

Yvonne Dubois

nciadmin — Thu, 08 Jul 2021 13:38:59 +0000

Yvonne Dubois nciadmin Thursday, July 8, 2021

Administration

Accounting Manager

Duties and Responsibilities

Maintain the Accounting System.
Prepare Financial Statements to the Director, Board of Directors, HUD and USDA.
Assist in the preparation of Budgets for the IHBG and USDA RD Loan and account for those Budgets.
Assist in preparing the Indian Housing Plan and the Annual Performance Report submitted to HUD.
Responsible for tracking and monitoring the expenditures to the IHBG, ICDGB, and ROSS Grants and ensure that activity is posted to the General Ledger.
Prepare the weekly LOCCS Draw that is submitted to HUD to receive Grant Money.
Prepare SF425 Quarterly Reports to HUD and USDA.
Review and submit the Monthly Project Statement to USDA for the RD Elderly Project to receive the Subsidy. Prepares and records the Bank Deposit for USDA RD Elderly Project.
Reconcile A/R receivables and A/P subsidiary ledgers monthly.
Calculate Non-Program Income and post into the Accounting System.
Reconcile monthly the Bank Statements for SLHC, LOFT, SLL and USDA RD Project.
Complete all Accounts Payable functions which include reviewing, processing and posting.
Prepare weekly Payroll Deductions, 401K spreadsheet uploads and monthly Insurance Deductions. Prepare and transfer funds for the weekly Payroll.
Provide direction for Payroll and review Quarterly Payroll Reports for completeness and accuracy. Assist with the preparation of the Year End W-2 Processing.
Setup and monitor the required yearly Audit for the Spirit Lake Housing Corporation.

Trudy LaRoque

nciadmin — Thu, 08 Jul 2021 13:34:26 +0000

Trudy LaRoque nciadmin Thursday, July 8, 2021

Administration

Data Entry/Receptionist

Duties and Responsibilities

Answer switchboard.
Greet general public.
Enter work orders.
Maintain Work Order Log (Issue and receive completed work orders).
Submit Monthly Board Report.
Make weekly rent deposit.
Process and mail tenant rent receipts.
File miscellaneous cash receipts / check stubs.
Make monthly deposit summary report to Mahoney Ulbrich Christiansen, P.A.
Oversee quarterly drug testing.
Balance with General Ledger.

---

nciadmin — Thu, 08 Jul 2021 13:33:38 +0000

--- nciadmin Thursday, July 8, 2021

Administration

Tenant Specialist/Tax Credit Director

Duties and Responsibilities

Recertify Homeowners.
Recertify Lodges of Fort Totten and Spirit Lake Lodge Tenants.
Recertify NLRMH Tenants.
Meet with tenants from the 4 projects when they have questions or workorders.
Do various projects for the Housing such as the newsletter and make signs or booklets if needed for other housing events.
Do quarterly report for Mahoney, Ulbrich & Christiansen.
Do yearly report for ESIC and North Dakota Housing Finance Agency.
Do the drawdown on a weekly basis.
Hand out and receive applications for the 4 projects.
Maintain waiting list for Homeowners, LOFT, SLL, NLRMH.
Attend meetings on behalf of the Housing.
Go out with the Inspector to do move-ins or move-outs.
Go to Court of behalf of the Housing when needed.
Help other Staff when needed.

Lorna Youngbird

nciadmin — Thu, 08 Jul 2021 13:33:12 +0000

Lorna Youngbird nciadmin Thursday, July 8, 2021

Administration

Tenant Specialist

Duties and Responsibilities

Conduct occupancy interviews with families selected for low rental units explaining the rent calculation, Rules of Occupancy and Lease Agreement.
Complete annual recertifications/Interim for all low rent occupants, including a determination of whether the unit is still adequate of the family's needs, recalculation of the rent or monthly payment.
Verify all income, employment and other information in accordance with Authority Policies.
Enter all move-ins, recertifications, and interims into the Housing Data System.
Notify Collection Clerk in coordinating tenants' monthly payments.
Write Lease Violation/Eviction letters to tenants.
Notify LIHEAP, GA, Benson County SS etc of tenants' occupancy and rent.
Work with all Electric companies on the tenants removal of meters (limiters/disconnects).
Maintain low rent waiting list.
Perform basic clerical duties including but not limited to: typing, filing, working on a computer entering work orders and answering phone calls.
Will follow all policies and procedures set forth by the Spirit Lake Housing Corporation.
other duties as assigned

Connie Charboneau

nciadmin — Thu, 08 Jul 2021 13:28:35 +0000

Connie Charboneau nciadmin Thursday, July 8, 2021

Administration

Payroll Officer

Duties and Responsibilities

Responsible for all aspects of payroll function.
Oversees all facets of the payroll operations ensuring compliance with state and Federal laws and policies and procedures.
Responsible for the production of weekly payroll and special compensation payroll.
Process and complete diverse range of moderately transaction including pay-intermittent and complete part time, overtime leave status and accrual leave.
Pays all taxes, state and federal.
Enrolls new employees for benefits 401k, BlueCross BlueShield.
Will update all voluntary Payroll deduction.
Maintain a proper filing system for the payroll department of the SLHC.
Process Participant Loans for the employee 401k.
May perform other duties relating to the financial aspects of the SLHC.

Jerrica Guy

nciadmin — Thu, 08 Jul 2021 13:27:45 +0000

Jerrica Guy nciadmin Thursday, July 8, 2021

Administration

Collection Officer

Duties and Responsibilities

Balance general ledgers monthly.
Send out notices to tenants of their monthly Accounts Receivables.
Print out ledger history reports to tenants upon request.
Sign and negotiate payroll deduction forms and payment agreements with tenants for their A/R.
Maintain a complete and well organized collection center for the Housing Corporation.
File and maintain current information on accounts receivable and work orders charges to the tenant files.
File collection actions in Tribal court on delinquent tenant/home owner accounts.
Do monthly reports to board members of the corporation.